This role of Junior Admin Assistant involves supporting timekeeping activities by accurately recording sick leave, absences, and overtime while assisting in the compilation of routine management reports. Responsibilities include recommending process improvements, drafting and dispatching correspondence, sorting and distributing mail, and maintaining an organized filing system with up-to-date records. Additionally, the role ensures office equipment is in working order and manages office supplies with proper logging of daily activity.
Full Job Description of Junior Admin Assistant
- Support the updates of timekeeping activities such as: input of sick, absence, leave, overtime to ensure accurate records are maintained.
- Assist in compiling routine management reports
- Recommend improvements to process/procedure to seniors.
- Support the composition and dispatch of routine letters, memos and other correspondence for the department.
- Sort, consolidate and distribute incoming mail items and other documents in an organised and timely manner.
- Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
- Ensure hardware assets are in working order (photocopier, telephones, etc).
- Order and maintain office stationary supplies, with logs of daily activity.
What are we looking for Junior Admin Assistant
- 10 years of schooling or equivalent
- 1+ yrs General administration
- Experience in an administrative or office environment.
- Computer literate with working knowledge of Word, Excel etc.
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