This role of Office Assistant involves performing general administrative duties such as managing phone calls, emails, and correspondence while maintaining organized office records and documentation. Responsibilities include scheduling meetings and travel, supporting HR and finance with data entry, coordinating office supplies, handling mail and deliveries, and providing assistance to employees and visitors as needed.
Full Job Description of Office Assistant
- Perform general administrative tasks, including answering phone calls, managing emails, and handling correspondence.
- Maintain and organize office records, files, and documentation.
- Assist in scheduling meetings, appointments, and travel arrangements.
- Support the HR and finance teams with data entry and record-keeping.
- Ensure the office is well-stocked with necessary supplies and coordinate with vendors as needed.
- Handle incoming and outgoing mail and deliveries.
- Provide general support to employees and visitors as required.
- Communication Answer phones and take messages, Greet clients and visitors, Forward messages to staff, Update contact details in databases, and Manage email correspondence.
- Organization Organize files and documents, Maintain office supply inventory, Manage calendars, Schedule meetings and appointments, and Organize travel arrangements.
- Data entry Perform data entry as required and Update paperwork and other internal documents.
What are we looking for Office Assistant
- High school diploma or equivalent; a diploma in administration is a plus.
- Previous experience in an office assistant or administrative role preferred.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Good communication and interpersonal skills.
- Ability to handle confidential information with discretion.
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